Job Opportunity
Freelance Event Manager
Open to all genders

Location
Remote, with travel to retreat locations in Europe and/or the US as needed

PLYGRND GmbH is a young, ambitious, and independent music label with its own publishing edition, focusing on Hip Hop, Rap, Soul, and Jazz. The company was founded in 2020 by Grammy-nominated music producer Christian 'Crada' Kalla and has already amassed over a billion streams in the label sector during this time. In the publishing sector, PLYGRND manages the rights of our authors to titles by global superstars such as Drake, Kendrick Lamar, Alicia Keys, Jay Rock, and many more. We are a family business with a warm and open approach, while at the same time, the success of PLYGRND is very important to us.

We are looking for you as the organizational warm hearted mastermind behind our artist retreats. We’ve had the absolute pleasure to host more than 60 artists at retreats in both Europe and the US and are very excited to keep putting up retreats for our artists to connect and create. We’re looking for a highly organized and creative Freelance Event Manager to plan, coordinate, and execute our writing retreats. Your role will be pivotal in creating seamless, memorable experiences that allow creativity to flourish. Since your work is crucial to the success of our company, self-responsibility, accuracy, and reliability are essential. 

Planning and Coordination: Organize all logistical aspects of writing retreats, including managing travel arrangements, and coordinating schedules.

Budget Management: Develop and oversee budgets and invoicing for retreats, ensuring cost and process efficiency without compromising quality.

Vendor and Partner Liaison: Manage relationships with local vendors, venue owners, and service providers to ensure smooth operations.

On-Site Support: Be present during retreats to oversee execution, handle last-minute changes, and ensure participants have everything they need.

Participant Experience: Create a welcoming, productive environment by ensuring all artist needs are met, from dietary preferences to technical requirements.

Post-Event Analysis: Gather feedback from participants and provide insights for continuous improvement.

Funding Opportunities: Identify and secure potential sponsorships or grants to enhance retreat offerings.

A warm hearted and experienced event planner with a proven track record in organizing creative or professional retreats, workshops, or similar events

A problem-solver who thrives in dynamic environments and can adapt to last-minute changes.

Passionate about music and creativity, with a deep understanding of the needs of artists and creatives.

Exceptionally organized, detail-oriented, and skilled at managing multiple projects.

Familiar with both European and US markets, with knowledge of cultural nuances that can enhance event experiences.

Experience 3+ years in event management, preferably with experience in the creative industries.

Budgeting Skills Expertise in managing costs and optimizing resources.

Communication Strong interpersonal and negotiation skills to work effectively with vendors and participants.

Language Excellent English skills; additional languages (e.g., German, French, or Spanish) are a plus.

Flexibility Availability to travel and adapt to different time zones.

Tech-Savviness Familiarity with event management tools and software.

Fluent English